Welcome To Apex Practice Billing

We Take Care of Billing So You Can Keep Them Grinning.

Trusted by 500+ dental clinics nationwide, Apex Practice Billing handles your revenue cycle management with accuracy, compliance, and care — so you can focus on your patients, not paperwork.

Name

Number

Dental Office Address

Dental Software

What services are you interested in?

10+

Years of Experience

700+

Over 700 clinics use APEX Practice Billing

96%

Over 96% of our clients increase Insurance Collection Revenue

50%

Up to 50% reduction in 90+ days A/R in the first 4 months.

$8M+

$8M+ Insurance Collections Monthly

Unlock Your Best Revenue with Our US-BASED Expert Billing

Yes, You Read that right!

Personalized RCM

Tailored end-to-end dental billing from eligibility & claim submission to AR follow-up aligned to your practice goals.

Stress-Free Onboarding

Fast setup, clear checklists, and 24/7 support so you focus on patients while we handle the paperwork.

Advanced Analytics & Compliance

HIPAA-compliant workflows, AES-256 security, and monthly KPI reports to maximize collections with confidence.

Certified RCM

Who We Are

At Apex Practice Billing, we help dental practices simplify their revenue cycle and maximize collections without the stress.
Our expert RCM team manages your claims, denials, and follow-ups with precision and care — so your practice can focus on patients, not paperwork.

With HIPAA-compliant processes, transparent reporting, and 24/7 support, we bring reliability, accuracy, and peace of mind to every billing cycle.

Area of Expertise

General Dentistry Billing

Orthodontics Dental Billing

Pediatric Dentistry Billing

Periodontics Dental Billing

Oral Surgery Billing

Prosthodontic Billing Dental

Endodontics Denta Billing

Area of Expertise

General Dentistry Billing

General dentistry produces high claim volume, and even small coding mistakes can create major revenue loss. APEX Practice Billing ensures every claim is clean, compliant, and followed through with precision. With a U.S.–led team and real-time communication, you avoid delays, missteps, and the inconsistencies common with in-house or offshore billing.

The result: faster reimbursements, fewer denials, and smoother, more predictable cash flow.

Oral Surgery Billing

Oral surgery billing is intricate, combining surgical, anesthesia, and sometimes medical codes that often challenge in-house teams. APEX ensures every claim is coded and submitted correctly the first time, navigating dental and medical requirements with unmatched precision for clean, compliant, and timely reimbursements.

Orthodontics Dental Billing

Orthodontic billing spans long-term treatment plans and often includes both dental and medical codes that challenge in-house teams. APEX ensures every claim is accurately coded, submitted on schedule, and closely tracked — keeping reimbursements timely and predictable while your staff stays focused on patient care.

Pediatric Dentistry Billing

Pediatric billing is unique because it often involves preventive care, fluoride treatments, sealants, and growth-related procedures, along with complex insurance rules for children. In-house teams can struggle with age-specific codes, multi-policy families, and bundled preventive claims, which can delay reimbursements. APEX ensures every claim is accurately coded, submitted on time, and managed proactively so your practice receives reliable revenue while your team stays focused on patient care.

Periodontics Dental Billing

Periodontal billing is complex because it often involves deep cleanings, surgical interventions, and ongoing maintenance — each with strict coding rules and insurance limitations. In-house teams frequently struggle with tracking multi-visit treatments, scaling and root planing, and periodontal surgery submissions, which can lead to delayed or denied claims. APEX ensures every procedure is accurately coded, properly documented, and submitted efficiently so your practice receives timely reimbursements without administrative stress.

Prosthodontic Billing Dental

Prosthodontics deals with crowns, bridges, dentures, and full-mouth reconstructions — procedures with high material costs and multiple staged appointments. In-house teams often miss nuances like splitting claims for lab work, handling bundled codes, or pre-authorization requirements, which can delay payments. APEX specializes in navigating these complexities, ensuring claims for both procedures and associated lab work are submitted correctly the first time, protecting your revenue and reducing administrative headaches.

Endodontics Dental Billing

Endodontic procedures like root canals and pulpal treatments demand precise coding and careful tracking across multiple visits. APEX ensures every claim is submitted correctly, coded accurately, and followed up diligently, keeping reimbursements timely and your practice’s revenue predictable.

Our Services

At Apex Practice Billing, we help dental practices eliminate billing headaches and maximize collections through transparent, accurate, and reliable RCM services. Our dedicated team ensures your claims are clean, compliant, and paid on time — every time.

Complete Dental Billing

End-to-end billing for your dental practice.

Our team handles every part of your dental billing workflow with precision and accuracy. From reviewing each claim for errors, verifying patient and procedure details, updating missing information, and applying correct codes — we make sure every claim is submitted cleanly the first time. We track submitted claims, identify delays, correct rejected or denied claims, and resubmit them promptly to ensure your practice receives the full reimbursements it deserves. With our complete billing oversight, you can eliminate administrative stress and maintain consistent, reliable cash flow for your dental practice.

Oral Surgery Billing

Accurate billing for complex procedures.

Our billing team specializes in OMS and Oral Surgery Billing with precise coding, claim processing, A/R management, and payment posting. Oral surgery billing can be complex, but we ensure every claim is submitted accurately and on time to prevent delays and revenue loss. From handling detailed surgical codes to managing documentation, adjustments, and follow-ups, we take care of all the heavy administrative work so your practice can stay focused on patient care. With our experience in medical and dental billing, we streamline the entire process—minimizing errors, avoiding costly denials, and maximizing the reimbursements your oral surgery practice is entitled to.

Insurance Verification

Verified 48 hours before the appointment.

Our insurance verification team confirms every patient’s eligibility and coverage 48 hours before their appointment to ensure accuracy and avoid last-minute surprises. We verify plan maximums, deductibles, frequencies, waiting periods, and any policy changes that may affect treatment acceptance. All verified information is updated directly into your practice management software, helping your team stay fully informed and compliant. By catching details commonly missed by front-office staff, we protect your practice from costly denials and ensure a smooth, stress-free visit for every patient.

Patient Billing

Clear statements, fewer questions.

This service ensures that patients receive their billing statements in a clear and timely manner. Our team processes statements every single day, making sure patients consistently receive their 30-day, 60-day, and 90-day statements without delay. We also manage all follow-up communication, including sending soft-collection and hard-collection letters when needed. This organized and synchronized approach helps your practice stay on top of patient balances while keeping the billing process smooth and predictable.

Denial Management & Appeals

Recover revenue from denied claims.

Our team carefully reviews every denied or partially paid claim to identify exactly why it was rejected. We correct errors, add missing documentation, and resubmit the claim quickly to recover the reimbursement your practice is owed. When necessary, we also prepare detailed appeals with proper narratives and supporting records. By actively monitoring denial trends and resolving issues at the source, we help prevent repeats and improve your practice’s overall claim acceptance rate.

A/R Follow-Up

Clear statements, fewer questions.

Our A/R specialists stay in constant communication with insurance payers and your patients to ensure outstanding balances are resolved quickly. We track every unpaid claim, follow up regularly, and take the necessary actions based on the status updates we receive. This proactive approach keeps your collections moving, reduces aged A/R, and ensures your practice receives the reimbursements it deserves. With our dedicated team managing your receivables, your office can stay focused on patient care instead of chasing payments.

Apex Practice Billing - Patient Billing Flow

Patient Billing Workflow

A simple 8-step follow-up process that keeps your patient balances on track and your A/R under control.

1STEP

Ledger Review

We start by auditing each account to ensure all patient balances and transactions are accurate.

2STEP

First Statement via Text

A snapshot of the initial patient statement is sent by text message for quick and easy review.

3STEP

Initial Text Reminder

The first reminder text is sent, using your preferred communication tools, to prompt timely payment.

4STEP

Second Text Reminder

A follow-up reminder text goes out the following week to patients with unresolved balances.

5STEP

Second Statement Issuance

The next snapshot of the patient statement is sent again for any balances still outstanding.

6STEP

Third & Final Statement

A final statement, including a clear notice, is texted to the patient as the last formal reminder.

7STEP

Final Warning via Text

One last text message is sent as a final warning before any additional collection steps are taken.

8STEP

Action for Non-Response

If there’s still no response, we work with your chosen collection partner and provide all documents required.

98%

Collect more than 98% of your insurance A/R with a structured billing and follow-up workflow.

97.5%

Achieve over 97.5% reduction in old patient balances by using consistent reminders and escalation steps.

Why Choose Us

Your Revenue and Reputation Are Our Priority

Managing dental billing shouldn’t be stressful — that’s why Apex Practice Billing brings you a complete RCM solution handled by experts who understand both accuracy and patient trust. We focus on precision, compliance, and long-term success for your practice so you can focus on delivering confident, stress-free treatments.

Experienced Specialists

A skilled dental billing team ensuring fast payments and fewer denials.

Dental-Focused Process

Built exclusively for dental clinics — precise, compliant, and efficient.

Dedicated Support

Day-and-night assistance to track claims and resolve issues quickly.

Met Our Team

Jack Reynolds

James Collins

Rome Roy

Client Testimonials

I was hesitant about outsourcing because I’ve always preferred keeping billing in-house. But APEX Practice Billing sent their team directly to our office in Springfield, sat with us, and reviewed every part of our workflow face-to-face. Within the first 60 days, our outstanding AR dropped by nearly 35% and our weekly collections became noticeably more consistent. That in-person start gave me full confidence in their process, and I haven’t looked back since.

Apex Practice Billing made our entire billing process effortless. Their accuracy, transparency, and fast response have improved our collections every single month.

We’ve seen a massive improvement in claim approvals since joining Apex. Their team follows up daily and keeps our reports clear and easy to understand.

The Apex team has been professional, reliable, and organized. They reduced our pending AR and made our workflow much more efficient and stress-free.

Apex brings precision and accountability to every claim. Their dedication and expertise have saved our practice both time and money.

Pricing

Awesome Return on Investment

On based of $500,000 Annual Insurance Collection

In-House Billing Cost

Annual Salary

$32,000

Overheads

$7,000

Total

$39,000

APEX Practice Billing Charges $1250

Billing Services at 3.5% of collections for $500,000

$15,000

Annual Savings

$21,500

Pricing

Small

$1250

per location, per month

For dental offices with insurance collections under $40,000, the fee for this service is $1,250/ month.

Medium

3.45%

of insurance collections per location, per month

For dental offices with insurance collections between $40,000 and $100,000/month, the fee for this service is 3.45% of the total insurance collections.

Large

3.00%

of insurance collections per location, per month

For dental offices with insurance collections between $100-150,000/month, the first $100k is invoiced at 3.45% and the amount over $100k is invoiced at 3.00%.

Enterprise

2.50%

of insurance collections per location, per month

For dental offices with insurance collections over $150k/month, the first $100k is invoiced at 3.45%, the amount from $100-150k is invoiced at 3.00%, and the amount over $150k is invoiced at 2.50%.

Multi-Location / DSO

Custom Pricing

For dental offices with multiple locations, contact us to receive pricing.

Awesome ROI Based off of $500,000 Annual Insurance Collections

$47,000

In-House Billing

$15,000

APEX Practice Billing

Annual Savings

$$32,000

Contact

Address

8609 Westwood Center Dr, Vienna, VA 22182

E-mail

info@apexpracticebilling.com

Phone

(703)-825-0728

Send Us a Message

Have a question or want to learn more about our dental billing services?
Fill out the form below — our team will reach out within a few hours to schedule your free consultation.

Frequently Asked Questions

HOW LONG DOES IT TAKE TO RECEIVE INSURANCE REIMBURSEMENT?

The average time to collect electronic reimbursement is between 14 to 21 days.

CAN APEX PRACTICE BILLING COLLECT ON OVERDUE ACCOUNTS?

Although APEX Practice Billing is a RCM service, we will collect overdue accounts on your behalf without acting as a collection agency.

HOW MUCH DO APEX PRACTICE BILLING’S SERVICES COST?

No more waiting for pricing. Our prices are very transparent and available online to everyone. Everyone saves times this way!

DOES APEX PRACTICE BILLING GUARANTEE ITS SERVICES?

Yes, we feel completely confident knowing that you will be pleased with our work, so much that we only get paid after you have collected the receivables that are due to your practice.

WHO DO I CONTACT AFTERHOURS OR OVER THE WEEKEND FOR ANY ASSISTANCE?

We have a dedicated team set for your clinic that will be available for you 24/7. No more waiting to hear back, you’ll get instant responses & updates!